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Frequently Asked Questions About the Mini-Grant Program

This update was completed on 7/23/19 at 5:08 pm. Please submit additional questions to

Q1: How do we quantify a project that is staff-intensive to develop a cessation treatment program? Wages and benefits are allowable costs. Use the budget and budget narrative sections to show how staff costs are calculated in support of the project’s objectives.

Q2: Does the SurveyMonkey link for submitting the application have to be completed in one session? This may depend on your system or browser. However, it is highly recommended that applicants develop a Word document with proposal responses using the Mini-Grant Proposal Outline to cut and paste responses into the SurveyMonkey document. NAMI Kansas will acknowledge completed SurveyMonkey proposals via e-mail.

Q3: Are there specific criteria for the target population defining persons with serious mental illnesses and substance use disorders? There are no specific criteria describing the types or severity of disorders for the target population. Page 6 of the Request for Proposals identifies which applicant organizations are eligible to apply. Primary criteria include organizations which serve individuals living with these conditions and who are proposing to address strategies in the Tobacco Guideline for Behavioral Health Care.

Q4: Will partial funding be considered for proposals? The Review Committee will consider how best to allocate the mini-grant funds to achieve the objectives of the Behavioral Health Tobacco Project. Portions of projects may be supported if they represent a distinct work plan. Applicants who have a project in mind which is larger than the scope of this mini-grant funding are welcome to provide information about what portion of the project would be supported by mini-grant funds and how other parts of the work plan will be financially supported.

Q5: Is the purchase of a carbon monoxide meter an allowable cost? The purchase of a CO meter IS ALLOWABLE and would NOT be considered an excluded costs as medical equipment.

Q6: Since the first 6 guideline strategies focus on integrating evidence-based tobacco treatment into routine clinical practice, but direct medical services are NOT allowable uses of the Mini-Grant funds, what sorts of projects are allowable under this first guideline category?  Are there any exceptions? For this guideline area, projects will be considered that build provider capacity to integrate treatment into routine clinical practice. Eligible projects may include staff training and development, educating patients about tobacco cessation resources, and improving systems for integrated practice. Funding for staff delivery of treatment and/or payment for treatment are NOT allowable uses of Mini-Grant Funds with ONE KEY EXCEPTION:  Costs related to running peer-led tobacco cessation groups WILL BE permitted.  This would involve using non-clinically trained staff who have received training for tobacco cessation. We are particularly interested in applications which demonstrate the use of the new group counseling benefits in KanCare.

Q7: Our organization has multiple sites and programs – if more than one location wanted to apply, are we able to submit more than one application or are we only eligible for one award? Only one application can be submitted for any eligible organization. However, the proposed work plan may cover more than one site or program.

Q8: Are there other sources of funding which may be available to support work in this area? One funding source would be the Capacity Grants program currently offered by the Kansas Health Foundation. Information about the current program can be found at the link provided. The deadline for applications is August 30, 2019.

Q9: Our proposal calls for the training of an additional Tobacco Treatment Specialist and we would also like to have an employee trained in the Tobacco Treatment Specialist Train the Trainer course.  Where can we find information about both training opportunities in Kansas or nearby?  Individuals must first obtain “Tobacco Treatment Specialist” (TTS) training from an accredited program, before undertaking a “Train the Trainer” (TTT).  Unfortunately, KUMed’s August 2019 TTS training is now full.  They will be delivering an online TTS training in late spring 2020, the exact date to be determined.  However, the online TTS training will be brand new and will not be accredited until later (Summer or early Fall 2020).  The University of Kentucky does have an online TTS training which they offer 3 times per year. The Council for Tobacco Treatment Training Programs lists all accredited programs across the country. The only TTT program is offered by the University of Massachusetts. In addition to KUMed, Jeannette Garcia is a provider of the University of Massachusetts TTS training. She can provide the TTS training on site for agencies which are interested.

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